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Privacy Policy

 

Privacy Policy

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Last updated: 01.12.2025

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St. Gallen Model United Nations (SGMUN) is committed to protecting your personal data and handling it responsibly. This Privacy Policy explains how we collect, process and store personal data when you use our website.

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1. Controller

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St. Gallen Model United Nations (SGMUN)
c/o University of St. Gallen (HSG)
Dufourstrasse 50
CH-9000 St. Gallen
Switzerland

Email: contact@stgallenmun.ch

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2. Applicable Law

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This Privacy Policy is based on the Swiss Federal Act on Data Protection (FADP).
If applicable, we also follow EU GDPR principles for visitors from the EU/EEA.

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3. Data We Collect

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We only collect personal data that is necessary for the operation of our website or to provide our services.

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a) Data you provide voluntarily

Examples include:

  • Contact form submissions

  • Registration for events or membership

  • Newsletter sign-ups

  • Emails sent to us

  • Applications

Typical data collected:

  • Name

  • Email address

  • Phone number (optional)

  • Degree

  • Message contents

  • Motivation Letter

  • CV

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b) Automatically collected data

When you visit our website, technical data may be collected:

  • IP address

  • Browser type & version

  • Device information

  • Pages viewed

  • Date & time of visit

This is collected automatically by our hosting provider for security and performance reasons.

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c) Cookies

Our website may use cookies to:

  • Enable basic website functionality

  • Improve user experience

  • Analyze website usage (e.g., via Google Analytics)

You can block or delete cookies in your browser settings at any time.

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4. Purpose of Data Processing

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We use your data for:

  • Responding to inquiries

  • Managing event registrations or membership applications

  • Organizing SGMUN activities and communication

  • Sending newsletters or updates (only with consent)

  • Improving website functionality and security

We do not sell or share your data with third parties for commercial purposes.

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5. Data Sharing

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We may share data only with:

  • Trusted service providers (e.g., hosting, email tools)

  • Event partners if necessary for participation

In all cases, we ensure they process data in line with Swiss data protection standards.

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6. Data Storage Duration

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We store personal data only as long as necessary:

  • Contact requests: until resolved

  • Event registrations: until the event administratively ends

  • Membership-related data: for the duration of membership

  • Newsletter data: until you unsubscribe

Data may be stored longer if legally required (e.g., administrative or security reasons).

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7. Your Rights

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Under Swiss law (and GDPR for EU visitors), you have the right to:

  • Access your personal data

  • Request correction

  • Request deletion ("right to be forgotten”)

  • Withdraw consent (e.g., newsletter unsubscribe)

  • Object to data processing

To exercise your rights, contact us at: contact@stgallenmun.ch

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8. Data Security

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We take appropriate technical and organizational measures to protect your data against:

  • Loss

  • Unauthorized access

  • Misuse

  • Alteration

Our website is hosted in secure datacenters with modern security standards.

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9. Changes to This Privacy Policy

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We may update this Privacy Policy when necessary.
The latest version will always be available on this page.

11. Contact

For questions, requests or concerns about data protection:

St. Gallen Model United Nations (SGMUN)
Email: contact@stgallenmun.ch

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